Organising a party for your children may seem daunting. The idea of sitting back and seeing our children enjoying the special day that mum and dad have created and not feeling stressed with the organisation may seem impossible. You want to enjoy the day as much as your children. With the following hints and tips I’ve collected over the years you can relax and focus on sharing your child’s special day with them!
1. Book entertainment and venue as early as possible! My weekends are generally booked up several months ahead. Getting an entertainer and venue coordinated the same time can be a bit of a juggling act. Whether you decide to go with myself or someone else book the entertainer first, there are far more party venues around than there are good quality entertainers.
2. Send out invitations nice and early so people can RSVP the date before they make plans to go away on holiday or make other arrangements. 3 or 4 weeks is usually enough time to keep the date clear. I offer free invitations to download and print through my website. Put a shopping list together now for tablecloths, paper plates and decorations you can add to it as the weeks get closer. If you have a theme, do let me know as I can very often theme the games and balloons to suit.
3. Arrange the balloon and birthday cake order with your local party supplier and cake maker. Balloons and birthday cake should be picked up the night before or the morning on the day of the party. It’s always a wise idea to double check the arrangement with the hall. If you book myself I’ll be in touch a week before the party to go over the details again so you know I’m ready to go!
4. A few days before the party its time to go shopping for party food. Remember children have tiny tummies, its really easy to over cater. Keep the party food simple and easy. The party tea generally takes less time than you would think also 20 minutes and the party guests are itching to carry on with other activities. I would also suggest bringing out the birthday cake whilst everyone is still sat at the table. That way we sing Happy Birthday, then I can lead everyone away to take a seat for the magic show leaving mum and dad in peace to cut the cake and tidy the tables.
5. Get together some essentials for on the day….
- Blue Tack
- Birthday Candles
- Matches/ Lighter
- Fully charged camera
- Sticky tape
- Paper and Pen for jotting down those telephone numbers.
(Make sure you have all parents contact numbers for children attending!)
- Kitchen Roll
- Bin Bags
- Baby Wipes
- Plastic plates and cutlery
- Tea/Coffee and nibbles for Mummies and Daddies that decide to stay
- Cake knife
- Hall Key and Entertainers booking confirmation
6. Setting up on the day.
Make sure there are no balloons on the floor if you have an entertainer, this can be extremely distracting for children watching the performance plus they generally will be burst within the first 10 minutes of the party. Party blowers and whistles are not ideal either -if you have ever heard 35 children blowing whistles simultaneously you’ll know why!!
The international symbol for ‘party’ – Balloons placed outside the venue let guests and entertainer know where the party is!
Set up a large table to one side of the room for your child’s friends to put the presents on!
Getting the children to write their name on stickers is fun for them and it helps you to remember their name too. I can provide name stickers if you wish.
Put a few chairs for the parents at the back of the hall, it encourages them to stay and is great if you fancy an extra helping hand.
I hope that helps! Plus, don’t forget if you book myself I’m always available to give advice and help where I can.
Let’s get this party started!
Magic Mr Steve x